Accounts Assistant

Job Post London

Jobs Accountancy

GYMBOX is a fast growing Gym chain based in Central London.

Currently we are looking for an Accounts Assistant to be part of a busy finance team. This person needs to have great communication skills and happy communicating with peers at all levels.
REPORTS TO LOCATIONGroup Financial Controller Head Office- Holborn
1. ROLE PURPOSE

Assist the Finance Team in providing timely, accurate, and complete business information and decision / transactional support in a constructive yet challenging way.

2. PRIMARY RESPONSIBILITIES & ACCOUNTABILITIES
• Processing all invoices including staff expenses.
• Managing and maintaining the Purchase Order (POR) system
• Reconciling supplier accounts
• Preparing and checking payment runs
• Managing the Accounts Payable inbox, ensure all invoices/statements are printed and then filed correctly.
• Maintaining tidy and accurate filing of bank statements, invoices and HMRC paperwork,

3. SKILLS / ATTRIBUTES, KNOWLEDGE & CIRCUMSTANCES

Skills / Attributes:• Good interpersonal, oral and written communication skills
• Be able to cope with high volumes of work
• Confident team player able to work effectively and deliver results in a pressurised environment
• Proactive self-starter with the ambition to develop their own career and contribute to the future success of this leading organisation.
• Strong organisational / time management skills with a flexible and enthusiastic approach to work
• Diligent with an attention to detail
Knowledge
• Good working knowledge of applicable accounting principles, including but not limited to revenue recognition, accruals, stock valuation, fixed assets, prepayments, debtors, creditors (preferred but not initially essential)
• Knowledge of health & fitness, leisure and hospitality industry (preferred but not initially essential)
4. PREFERRED QUALIFICATIONS & EXPERIENCE

Education (required):• GCSE Maths and English, Grade A-C.
• A Levels / BTEC equivalent
Education (preferred):• Prior experience gained in commercial environment
• University graduate
• AAT or similar Entry level accounts qualification
• An interest in developing a finance career
Experience (required):• Good Microsoft Excel skills
• Strong organisational skills
• Ability to communicate effectively to suppliers
Experience (preferred):• Strong working knowledge of other MS Office packages (MS Word, MS Access, MS Powerpoint)• Prior experience of working with Finance Systems is advantageous but not essential
• The ideal candidate will also have a keen interest in the health & fitness / leisure & hospitality industry
5. ROLE SPECIFIC REQUIREMENTS

• Flexible working required during time critical reporting periods.
Detailed role requirement

• Pro-actively review and challenge existing process / policy and suggest pragmatic financial practice and system improvements to improve the functions cost-effectiveness, control, efficiency, added value and timeliness of reporting
• Develop and encourage sharing of business knowledge within Finance, and wider business team, to enable development of best practice
• Act as devils advocate during business discussions and encourage team input in to driving to a best practice solution
• Proactive sponsorship of the elimination of an anti-improvement mindset; ‘I inherited this spreadsheet and I don’t know what that does’, ‘This is the way it has always been done’, ‘That’s not my responsibility’

Period end close
• Lend full support to the period end close process; drive completion of assigned actions to agreed timelines / standards
• Assist in the preparation of management accounts and related supporting schedules in an accurate and timely manner for allocated tasks
• Ensuring that the creditors’ ledger is all current and that there are no outstanding issues.
• Checking all POs that should be receipted have been.

Transactional support administration
• Processing all invoices
• Managing the PO system, contacting managers to ensure the process is being followed (receipting and delivering items)
• Chasing POs that an invoice has been received but the PO is still an order.
• Reconciling and managing delivery notes to ensure that invoices are being received on a timely basis
• Reconciling supplier accounts
• Preparing and checking payment runs
• Reviewing and presenting the creditors ledger to the financial controller on a bi-weekly basis for all companies.
• The main contact for suppliers with queries
• Managing the Accounts Payable inbox, ensure all invoices/statements are printed and then filed correctly
• Sending out all daily H/O Banking reports to all clubs.
• Raising all sales invoices sent through by the membership administrator.
• Maintaining a clean supplier ledger and adding new suppliers and products to the system.

Other
• Filing and administration support for Finance Department
• Assisting with the audit in finding invoices and other items requested.
• Filing and administration support for Management Accountant
• Query resolution and ad-hoc financial analysis as required
Contact: Recruitment Team

ID #4681 Location London Industry Accountancy Type Full Time Role Accounts Assistant Career Level Junior Presence Remote

Required Skills

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Communication
Organizational
Job Related
2 Languages
(Native)
Understanding
Speaking
Writing

Salary & Benefits

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Full Time Unspecified /Month
Benefits

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