To provide administration support to the Euro Property Investment team.
To support the business core values of Customers come first; Innovation and can do attitude to work.
(includes shared tasks)
Weekly progress meeting with EPIL Development Director & Team
Assist with set up and filing documents to Document Management System (electronic shared system)
Maintain Property Files (paper)
Preparing tender packs and papers for out sourced works and follow up
Document preparation in Word & Excel.
Outlook diary management
Assist with travel arrangements
Telephone liaison with suppliers and taking messages
Scan incoming post
Easy base IT system updates /maintenance
Supplier database update
Ensure all Health & Safety requirements are in place for subcontractors i.e. Risk Assessments, Insurance, CSCS cards, other certification
EPIL Purchase order preparation & issue
Check Invoices against Purchase orders for authorisation and payment
Order delivery dates, establish date after placement of PO
Facilities Log update
Property Meter Reading records i.e. Gas, Electric
Prepare Construction Phase Plans & other standard documentation
Google Location research & reports
Collate information for Property Brochures
Assist with organising Launch days for completed projects
Work as part of a team including holiday cover
Organise conference calls
Prioritisation of tasks
Other administration tasks as requested by the Development Director & team.
Reports to: Development Director / PA
Microsoft Software modules including Word, Excel, Outlook.