Responsibilities: To provide full secretarial support to any Fee Earner
Additionally, provide support and assistance to colleagues by assisting with overflow work within the department and maintaining support during holidays and sick leave primarily by agreement with colleagues
Principal Duties:Production of Documents
Prepare correspondence, memoranda, emails, attendance notes and other legal documents as required, principally from digital dictation using DPS and the appropriate MS Office application
Proof-read documents to achieve 100% accuracy
Ensure well organised and displayed files, trial bundles and indexes to documentation (if appropriate)
Undertake photocopying as required
Prepare and send faxes as required
Prepare documents for timely dispatch by DX and Royal Mail
Prioritise work to meet deadlines agreed with any Fee Earner
Open, monitor and close files in accordance with procedures outlined in the Office Manual and/or by your Supervisor
Liaise with any Fee Earner to ensure all information used in managing files, storing any Deeds and/or Wills is complete and accurate.
Ensure paper files are up-to-date and accurate
Ensure any files and documents stored in filing cabinets or other storage facilities are appropriately labelled in order to be easily retrieved by secretaries and any Fee Earner.