Location : Redditch
Â£8.00-8.50 per hour
To work across clinical and non-clinical environments for purchasing a variety of products and services for all hospital sites of the Trust. The role requires an analytical approach and good attention to detail to add value and process electronic requests for goods and services on the trust ordering system.
Must be able use own initiative and work within the appropriate time scales with adherence to the Standing Financial Instructions and Standing Orders guidelines and controls. Must be able to work independently and as part of a team.
The role involves liaising with customers on their requirements and with suppliers to identify and secure supply and contribute to financial saving. This may involve obtaining quotations and product sourcing.
The role will also involve ensuring that smooth electronic transactions are progressed through the Trusts Purchase to Pay system.
A critical aspect of the role is to provide advice and guidance to user/staff and customers, on the purchase of goods and services, to ensure compliance in relation to procurement.
” To process requisitions via the Trust purchase to pay system to produce Purchase Orders, Standing Orders and Call-off Orders in accordance with the process and procedures documented.
” Manage new supplier set ups in the purchase to pay system.
” Check requisitions for compliance again local, collaborative and National agreements.
” Check requisitions in accordance with any Standing Financial Instructions and advise customers when changes are needed to conform, to such standards.
” To process notifications that are generated via the Trust purchase to pay system to ensure smooth payment of invoices where discrepancies have been identified by accounts payable in accordance with the process and procedures documented.
” To challenge any invoice and/or price queries, liaising with the relevant persons in the Finance Department and the Suppliers to achieve a resolution.
” To work closely with the e-procurement team to ensure accuracy of the electronic catalogue ensuring it is consistently maintained in accordance with the procedures documented by the E-Procurement Manager.
” To continually develop and improve relationships with customers through regular communication by telephone, e-mail and personal contact with the aim of developing knowledge about the customers’ requirements.
” To dispose of goods as appropriate on behalf of Trust clients with due regard to value for money, Standing Orders and environmental legislation.
” To request quotations in accordance with Standing Orders and Standing Financial Instructions and analyse these to ensure that best value for money is achieved in all transactions and to maintain accurate records of any savings achieved.
” To develop and maintain a sound knowledge of procurement product areas (or those that may be personally allocated) including awareness of market trends and best buys.
” To be aware of, and adhere to the correct ethics in transacting in public business and display a high standard of conduct and professional approach when in contact with both clients and suppliers.
” To process all incoming emails and faxes ensuring that high priority items receive immediate attention.
” To transact purchase orders, create re-prints of existing orders as and when requested.
” Responsibility for personal time management and to prioritise workload ensuring that urgent requirements are given immediate attention.
” To assist in the provision of training to new and existing members of staff and any support staff and to contribute to training manuals to supplement such training.
” To deal with any queries from both customers and suppliers in a professional and efficient manner with particular regard to the process of orders and solving delivery discrepancies and deficiencies.
” Undertake any other assignments or duties allocated by the E-Procurement Manager, Deputy Head of Procurement or Head of Procurement. The work patterns is unpredictable due to the requirements to respond to urgent requests from Trust Managers and Suppliers.
How to Apply
If you feel you have to right skills and experiences to create a career with this company, please send your CV to or call Emma Hunt on