IPE Triple Line provides specialist professional services to help meet the challenges of international development. We are part of the IPE Global group. Please visit our websites to gain a more complete picture of the range of services we provide, sectors we operate in and our corporate culture.
As an Office Coordinator working in Corporate Business Services you will be a core member of the team who provide essential support in the Finance, Administrative and HR functions within IPE Triple Line.
You must be a self-starter with a can-do attitude who enjoys working as part of a team, with the ability to plan and prioritise your workload effectively with limited supervision. You must be organised, pro-active and confident and be able to work under pressure and meet strict deadlines. Good knowledge of MS Office skills are essential coupled with an excellent standard of written and spoken English.
Please read the full person specification which is available on the IPE Triple Line website.
Working as part of an established team you will be responsible for managing your tasks and fulfilling a range of needs that will focus on ensuring the smooth day to day running of the IPE Triple Line office in and HR administration.
1.Maintenance of the office communal areas and meeting rooms; Also, responsible for meeting room diary and the company e-calendar.
2.Responsible for coordinating office security, maintenance issues, mail, couriers, cleaning, catering facilities, waste disposal and recycling.
3.Responsible for maintaining and ordering office and kitchen supplies
4.Responsible for office systems including IT, office equipment and communications.
5.Responsible for assigning desks and lockers to employees in coordination with senior management; setting work stations; providing oversight on health and safety standards, fire risk assessments checks plus regular testing for electrical equipment and safety devices.
1.Assist with implementation of online HR management software (EMPLOYWISE); maintain HR function using Employwise.
2.Assisting with the recruitment process as and when required.
3.Managing the on-boarding process for new starters and off-boarding process for leavers.
4.Maintaining HR materials including the Staff Handbook and HR procedures and ensure materials are in line with relevant policies and legislation.
5.Supporting the appraisal process which takes place on a 6 monthly and yearly basis.
6.Ensure records for leave and other absences are accurate and up to date.
7.Maintaining personnel records.
8.Maintain the Resource planning tool; Provide the COO with statistics reports as and when required
9.Maintaining Health & Safety requirements across the team.