Cineflix Rights is a leading, independent TV programme distributor with a catalogue of 4,000 hours of returning series and fresh content that is successfully building broadcasters’ schedules worldwide.
Established in 2002, we have consistently maintained our reputation for stellar sales and a service that is unmatched.
We are currently recruiting a Maternity Cover Executive Assistant to the CEO and SVP Program Sales.
Reporting to the CEO, the Executive Assistant’s role will include the following responsibilities:
Executive Assistant for the CEO and SVP Program Sales
Operations Leader: Managing the smooth running of the office
Office, HR and Sales Admin responsibility: Including managing budgets, assisting Sales Team as required and liaising with HR department
Executive Travel & Events Management
Duties will include:
Direct support for CEO and SVP Program Sales including diary management, organising all aspects of travel, completing expense reports, producing reports and presentations and liaising across all levels of business on CEO’s behalf.
Oversee office upkeep and maintenance, coordinating refurbishments, liaison with VP Operations and Facilities, IT, Property Manager.
Facilitating internal and external meetings, booking rooms or venues, preparing agendas collating and distributing documents and taking minutes when required.
Managing office card expenses, office and training budget and arranging approval of invoices. Key liaison with Finance Team.
Booking all travel and accommodation for MIPCOM and MIPTV, registering delegates for markets.
Maintenance of Health and Safety standards, coordinating and ensuring training completed.
Working with Team Assistant to approve ordering of supplies and keep office clean and organised.
Key user of CRM Database, including data inputting and running reports.
Owner of Admin Procedures handbook: Updating any procedures that need reviewing.
Manage meeting room bookings, book couriers, taxis and any other tasks to help in smooth running of office
Arranging Team events, parties and conferences.
Knowledge and Experience:
Minimum of three, but ideally five year’s experience working as an Executive Assistant
Experience with Excel, Word, Powerpoint and Outlook
Highly organised and resourceful
Committed and enthusiastic, confident and not afraid of a challenge
Excellent communications skills, both written and verbal
A team player with a ‘can do’ attitude who is able to be adaptable
Experience of office management / Operations preferred but not essential
For more information, or to apply for this role, please contact Mackenzie.
Contact: Mackenzie Graham